RJUDlkvLHf Posts

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Terms of Reference (ToR)

Selecting a consulting firm/consultant to Assist in HR Development and Strengthening the Administration Structure for restructuring of NLR Nepal

  1. Background
    NLR Nepal, as a non-governmental organization, started its impactful work in Nepal in 1977. Initially, the
    focus was on treating and controlling leprosy. Over the time, NLR Nepal transitioned from being an
    international organization to a national one with the ambitious goal of making Nepal a leprosy-free country.
    Our mission includes promoting and supporting leprosy prevention and treatment, preventing disabilities,
    fostering social inclusion, and reducing stigma for those affected by leprosy.
    Despite our efforts, we have encountered challenges like capacity in information filing, operational
    management, proposal development, and project budgeting require a closer look at our strategies.
    Addressing these will boost NLR Nepal’s efficiency and impact.
    Though Our Program Monitoring, Evaluation, and Learning activities are vital for understanding program
    effectiveness, they have suffered due to a shift in focus to other projects.
    Technical expertise is concentrated in a few individuals, risking mission success. Also, a shortage of dedicated
    staff capacity results in under-expenditure on NLR’s regular funding, impacting initiative effectiveness.
    Despite these challenges, our commitment remains strong. Currently, we are closely collaborating with the
    Ministry of Health and Population’s EDCD/LCDMS, actively involved in leprosy control and management, and
    working to improve mental well-being in the country.
    Our collaboration with EDCD/LCDMS extends to collective efforts to address leprosy, supported by local and
    international partners. NLR Nepal is intensifying research efforts in Madhesh Province, a strategic initiative
    approved by the Nepal Health Research Council. This emphasizes our commitment to understanding and
    addressing leprosy comprehensively.
    We take pride in enabling research and driving evidence-based innovation. Ongoing research on preventive
    treatment gives hope for bringing leprosy transmission within reach. Achieving this goal requires joint
    efforts, aligning with our ambition to persist until No Leprosy Remains.
    At NLR, informed, evidence-based decisions are crucial. Our commitment is evident in continuous
    investments in research across all aspects of our work. Our contribution to decisive scientific studies and
    research initiatives aims to maximize impact and pave the way for a Leprosy-free Nepal.
  2. Legal Status and Affiliation:
    Established in December 2018 as a non-profit under Nepal’s Company Registration Act and affiliated with
    the Social Welfare Council (SWC), NLR Nepal is part of the NLR Alliance led by NLR Netherlands. The NLR
    Alliance includes other organizations such as NLR India, NLR Indonesia, NLR Brazil, and NLR Mozambique.
    NLR Netherlands leads the group, overseeing coordination, technical expertise, and financial support for
    leprosy and disability programs in member countries, including Nepal.
  3. Mission and Collaborative Approach:
    NLR Nepal collaborates closely with the Government of Nepal, specifically with the Ministry of Health and
    Population, as well as various non-governmental stakeholders and partners. The organization’s overarching
    mission is to eradicate leprosy from the country and ensure that all development initiatives are inclusive and
    accessible to individuals affected by leprosy and disabilities.
  4. Geographical Presence:
    NLR has its Central office at Sankhamul Marga, New Baneshwor, Kathmandu, NLR Nepal operates with a
    dedicated team of 20 staff members. We have extended our reach with field offices in Biratnagar and
    Dhangadhi, strategically covering two provinces: Koshi Province and Sudur Pashchim Province and a project
    office in Janakpur Dhanusha.
  5. Key Achievements:
    NLR Nepal has made significant strides in achieving its objectives, contributing to the broader efforts in
    leprosy elimination and disability reduction. Some key achievements include:
    • Leprosy Elimination: NLR Nepal has actively contributed to reaching national and regional targets for
    leprosy elimination.
    • Disability Reduction: The organization has successfully reduced disabilities caused by leprosy, enhancing
    the overall well-being of affected individuals.
    • Mainstreaming Disability: NLR Nepal has played a pivotal role in mainstreaming disability caused by
    leprosy into general disability discourse, fostering greater inclusivity.
    • Self-Help Groups: NLR Nepal has established functional and sustainable self-help groups at the local and
    provincial levels, empowering affected communities.
    • Innovative Approaches: The organization has pioneered and publicized innovative approaches such as
    Leprosy Post-Exposure Prophylaxis (LPEP), Our Village Model Village (OVMV), and Inspire to Care (I2C).
    • Outcome Mapping: NLR Nepal has embraced Outcome Mapping (OM) as a Project Monitoring and
    Evaluation (PME) tool, introducing it for the first time in Nepal within its Inspire to Care (I2C) program.
  6. Objective of the Consultancy
    Given the context outlined above, NLR Nepal recognizes the need to reassess its organizational structure
    and explore avenues for enhancement. This involves a targeted focus on team development and fortifying
    the administrative framework. The overarching aim is to ensure NLR Nepal’s ability to execute plans
    effectively and create a positive impact.
    The primary objective of this consultancy is to conduct a comprehensive review of NLR Nepal’s HR, financial
    functions and policies, with a specific emphasis on the staffing structure, including payroll management.
    The aim is to formulate recommendations for actions that will enhance the overall organizational
    performance of NLR Nepal. The detailed objectives of the consultancy are as follows:
    a. Examine the HR and financial policies and functions of the organization, evaluating whether NLR Nepal
    has appropriately recruited, trained, and retained staff for the assigned tasks.
    b. Scrutinize the organization’s annual and long-term plans, assessing whether the existing staff structure
    and capacity align effectively with the planned activities and objectives.
    c. Evaluate the organizational management, and work culture, focusing on the health and productivity of
    relationships among staff, the employee management system, and the overall atmosphere within the
    d. Assess the presence of an effective staff motivation strategy including career development pathways
    within NLR Nepal, considering factors such as involvement in management decisions, planning,
    monitoring, and evaluation.
    e. Investigate the existence of an appropriate staff training, development, performance management, and
    retention plan within NLR Nepal.
    f. Review the salary structure in comparison to similar organizations (local NGOs) operating in Nepal.
    g. It is important to note that the management level will also be included in the objectives. Specifically,
    the consultancy will address the management structure, ensuring its alignment with organizational
    goals and effectiveness in overseeing multi-annual strategic plan encompassing NLR Nepal’s
    overarching goals and activities over an extended period.
  7. Responsibilities of the Consultant
    The chosen consultant for this position is anticipated to take on important duties, in collaboration with the
    board, the Executive Director and other staff. Their responsibilities include grasping the organization’s needs,
    aligning development initiatives, and providing guidance on HR development, and fortifying the
    administrative structure. The consultant’s work approach may encompass activities like interviews, focus
    group discussions, surveys, and proposals from consultants regarding their preferred working methods and
    reports to the Board Chair.
    a. Conduct a comprehensive assessment of the existing administrative structure, processes, and
    procedures within the organization. Identify areas of inefficiency, bottlenecks, and opportunities for
    improvement and make proposals for implementation.
    b. Assess and recommendations for optimizing the administrative structure to align with the organization’s
    vision, mission, and Strategic Plan. This may involve identifying key roles and responsibilities,
    streamlining workflows, and improving communication and coordination.
    c. Review and administrative policies, procedures, and guidelines to ensure they are clear, comprehensive,
    and aligned with industry standards and best practices. Recommend for new policies or modification of
    existing ones to address identified gaps or issues.
    d. Collaborate with Directors and Senior Officers to establish performance goals and objectives for
    employees. Develop and implement performance appraisal systems and provide guidance on
    performance improvement strategies introducing a suitable incentive scheme.
    e. Assess the overall organizational structure, culture, and processes to identify areas for improvement.
    Suggest appropriate strategies and initiatives to enhance organizational effectiveness, employee
    engagement, and productivity.
    f. Suggest a system to support employees in their professional growth and advancement, conducting skills
    assessments, and creating development plans. job rotations or cross-functional projects to broaden
    employees’ skill sets.
    g. Review and recommend strategies to foster a positive work environment and improve employee
    satisfaction and engagement. This may involve conducting surveys, analyzing data, and implementing
    initiatives to enhance the career development path of employees for motivation and well-being.
    h. Make appropriate suggestions with a system for board approval for sustained NLR Nepal.
  8. Outputs of the Consultancy
    The selected consultant/firm is required to deliver outputs mentioned under the responsibilities listed by
    Section 3 above. However, some of the key outputs expected within the consultancy period are listed below;
    Prepare a comprehensive assessment report with practical and doable recommendations for NLR Nepal in
    the following aspects:
    a. HR Development plan with a suitable incentive scheme as a short-term approach
    b. Revising the current System of Record (SoR) after assessing the actual need of disciplines with respective
    cadre positions to run the institution smoothly and sustainably.
    c. A staff restructuring plan identifying present issues and needs.
    d. Suitable salary structure and support for obtaining relevant approval for plan development
  9. Duration:
    Starting from February 15, 2024, this consultancy will be 35 days assignments and can be extended up to an
    additional 25 days without additional pay.
  10. Application and Deadline for Submission
    Interested consultancy forms and or individuals with relevant expertise and at least 5 years of relevant
    experience are requested to submit a technical and financial proposal with a copy of a similar assignment
    carried out earlier within 15 days of publication of this notice. All proposals received within the stipulated
    date will be reviewed and the selected one will be informed to contact. NLR Nepal reserves to approve or
    reject the proposals without giving any reasons whatsoever. Please submit your proposal to
    info@nlrnepal.org.np in the attention of the Chairperson.

Training on Semi-strctured Interview and Focus Group Discussion

A 2 days “Training on Semi-strctured Interview and Focus Group Discussion” for Rresearch Assistant conducted in Bardias from June 26 – 27 June 2022. Lead Trainer Mr.Krishna P Bhattari facilitated the training. This training inaugurated by Mr. Vijay Kumar Jha, Director, Health Directorate,Madhesh Province. Dr Krishna Bahadur Tamang, Deputy Medical Director ,Nepal Leprosy Trust, Lalgadh Leprosy Hospital & Service Centre, Dhanusha and Bikash Man Singh , Executive Director, NLR Nepal.

International NLR team Visit

Dr. Wim Van Brakel; Medical Director, Senior Technical Coordinator PEP++

Duane Hinders; Programme Manager PEP++

Mr. Duane and Dr. Wim have been Nepal to get general information of PEP++ with NLR Nepal PEP++ team members and to do supervision and monitoring for the work what we are doing for introducing and sustainability of the PEP++ project for the completion of the target to make Leprosy free Nepal.

During IO visit 2nd Steering Committee and 2nd DSMC Meeting was held at Hotel Gunja; National and Provincial stakeholders along with NLT representative also participated.

District level leprosy related plan formulation and orientation program on PEP ++

District level leprosy related plan formulation and orientation program held on Dhanusha and Mahottari (Feb 7 and Feb 9). State Secretary of Ministry of Social Development Madhesh Province, Chief of Health Directorate Madhesh Province, NLR Nepal Excutive Director are present in the program. Every palika's of both district having participaints in program where Research Assistant (RA) assist on the program. 

World Leprosy Day 2022

World Leprosy Day conduct many activtites all over in nepal.  In Biratnagar, a live talk show organized on Makalu Television with Provincial Social Development Minister Mr. Jay Ram Yadav and Health Director Mr. Gyan Bahadur Basnet.


In Madhes Province (#2), A talk show on Appan TV

In Sudur Paschim Pradesh (#7) Paschim Today FM


In Kathmandu celebrated with READ Nepal (an organization managed by Leprosy affected persons) where the Municipal Chief, Health Coordinator of the Municipality and ward chair presented.  A lot of healthy discussions took place.